Problems show up only when they already cost
Deviations build up over weeks, but leadership often sees them only when the schedule, costs or the customer promise are already at risk.
PROJECTS · PROJECT PORTFOLIO · STRATEGY EXECUTION
Accelerate growth by making sure the projects that matter most succeed.
ProjectBuddy helps leadership identify risks in time, make better decisions and ensure that investments and projects move strategy forward.
- One view for every role
- Proactive decision-making with AI
- Up to 900 hours less manual work
“ProjectBuddy gave us, for the first time, a shared picture of the situation that leadership and the teams can trust. Decisions are now made on facts.”
Sound familiar?
The project progresses, but the overall picture never forms
Tasks, costs, risks and decisions live in different places, and their combined effect does not take shape in time to support leadership.
Capacity and priorities are decided on incomplete information
New initiatives are launched and priorities changed without reliable visibility into what the decision does to capacity and other projects.
The project may succeed, but the business benefit never materialises
Schedule and budget can hold even when the link to strategic goals and the intended impact has already been lost.
A shared picture of the situation. Proactive leadership. Better decisions.
Everything together. One view. One truth.
In ProjectBuddy a project is led where the information is born. Goals, tasks, risks, costs and decisions form a continuously updated picture of the situation that is directly visible in the portfolio and in strategy execution, too.
Traditionally
Plans live apart. The picture of the situation is assembled by hand.
Project plan.docxTask list.xlsxRisk register.xlsxCommunication plan.docxStatus report.pptx
Project managerAssembles the picture of the situation manually.
The information exists, but the connections between it only form in someone’s head.
With ProjectBuddy
Planning and leading in the same place. The information is structured from the start.
Information is created in one place, connections are preserved and the picture of the situation forms as part of leading the project.
The same data for everyone. The view changes with the role, the numbers do not.
The same numbers for every role
- Portfolio budget €9.1M
- Actuals €5.1M
- Active initiatives 14
- Deviations 3
Leadership
You see whether strategy is progressing — and where it is not.
Goals and the initiatives linked to them in the same view. No separate review, no month-old data.
The same data as the other roles — aggregated to goal level.
PMO / Portfolio
You see where capacity really goes — without asking anyone.
Load, dependencies and priorities in one view. The impact of a change is visible immediately, not at the next portfolio meeting.
The same data as leadership — aggregated to resource level.
Project manager
The report is a by-product of the work, not a separate task.
The plan, tasks and risks are in the same place. When you lead the project, the picture of the situation is already there — it does not have to be assembled.
The same data as the PMO — aggregated to one project.
Team / Experts
You see what your own work affects — and why it matters.
A task shows up as part of the plan, not as a detached list. You see what is expected of you and what is waiting for you.
The same data as the project manager — aggregated to your own work.
No separate reports for different roles. One set of data, in which everyone sees their own part.
AI as part of leadership, not a separate chat window.
ProjectBuddy’s AI identifies changes and their impact, and presents an option in the view where the work is done. You can accept, edit or reject it.
Nothing is changed unnoticed. Every proposal keeps a record of what it was based on and who decided on it.
How ProjectBuddy’s AI works
See the impact of a decision before you make it
ProjectBuddy helps you compare options before deciding. You see how a new initiative, a delay, a change of priority or a budget decision affects capacity, costs, other projects and strategy execution.
Can we launch a new initiative now?
Impact on capacity, schedule and current projects
What if a critical project is delayed?
Impact on costs, resources and other deliveries
What if the budget is cut?
What should be postponed, re-prioritised or stopped?
Direct investments to what matters most
See which initiatives support strategy and where limited capital is worth spending.
Use capacity where it creates the most value
See the impact of decisions on resources before launching new initiatives.
Make the choices before they become problems
Compare options and identify what to launch, postpone, prioritise or stop.
Grow your project leadership capability without growing administrative work
ProjectBuddy automates gathering information, reporting, analysis and decision preparation. The time of experienced project professionals can go to leading, not to building status pictures and reports.
Example calculation: a 15-month project
| Manual way | ProjectBuddy | |
|---|---|---|
| Collecting and combining data | 320 h | 60 h |
| Building reports and presentations | 180 h | 25 h |
| Analysing risks and dependencies | 120 h | 25 h |
| Preparing decisions and scenarios | 120 h | 30 h |
| Total | 740 h | 140 h |
Less time on reporting and coordination means more capacity for leading projects without a corresponding increase in internal or external project leadership resources.
Estimated saving in a 15-month project
600–900 h
less manual work
The same effort can be used for leading projects, solving problems and work that creates value for the client or the business.
Start fast, expand in a controlled way.
ProjectBuddy can be technically deployed in about 5 minutes without heavy configuration. You can start with your current ways of working and expand from leading projects to the portfolio and strategy execution.
PRO
Start on your own
For leading an individual project. Up and running quickly online.
Enterprise
Lead the project portfolio
A ready-made whole for leading projects and the portfolio without heavy configuration. In larger roll-outs our team supports you.
Strategy
Connect strategy and execution
Link strategic goals to the portfolio and lead their execution and decision options.
We help take your project leadership to the next level.
See what ProjectBuddy would show about your initiatives
Bring one current project or your project portfolio. We show what kind of picture of the situation ProjectBuddy forms and where the biggest business benefit could arise.